Evendale Recreation Commission
March 17, 2005
Called to Order at 6:03pm
Roll Call: Wayne Mosley, Mike Flavin, David Nichols, Michele Gottschlich, Beth McDaniel, Molly McMahon, Jeff Albrinck, Marylou Isaac
Recognition of Visitors: Kim Pielage, Program Supervisor
Approval of Minutes: Motion to accept minutes made by Michele Gottschlich; seconded by Wayne Mosley. Motion passed.
New Business:
Kim Pielage, Program Supervisor
· Responsible for Phi Lambda Pi, Children’s Programs, and Family Special Events
· Works with Ann Boyle, Abby Moonitz, and Linda Owens on Children’s Programs; Adam Knight on Fun In The Sun; Nancy Hagner on Family Special Events; Adam Knight and Mitch Rupard on Phi Lambda Pi.
· Introducing Laff-a-Lat for Girls this summer.
· Ideas from Commission members:
- A reunion for past members of Phi Lambda Pi. (Kim is investigating this idea and is planning a get-together for Phi’s 50th in a few years.)
- A family event for teens and their parents. Mike Flavin suggests and would help plan a Texas Hold’em Poker event.
- To help younger members become involved and be part of the group, the recommendation was made for doing a “big brother/big sister” program. Kim said this has been tried in the past; but it did not receive much support from the members. She does plan a group game or activity each week and pairs older & younger members to help break the ice and include everyone. About 15 schools are represented in the group; therefore some members just want to catch up with friends that don’t see during the rest of the week. The day trips seem to really help bond the group.
- A Commission goal for 2005 is more events at the Pavilion. With this in mind, Commission asks Phi to plan and do things up there on Wednesday nights – maybe have a member’s band come and play for the members.
Policy Sub-Committee will be Molly McMahon, Michelle Gottschlich, Marylou Isaac, and David Nichols.
· Commission asks Policy to review the definition of “eligible family residents.”
Fees Sub-Committee will be Beth McDaniel, Mike Flavin, Jeff Albrinck, and David Nichols.
· Commission asks Fees to review all fees based on the cost analysis sheets provided by the Program Supervisors. For 2005, look at covering 15-20% of cost. For 2006 look at increasing that percentage a little more. Tennis has been raised; swim team and swim lessons are being raised. Even after the fee increase, we are only covering about 15% of our costs for swim team. (Note: Cuts and other cost saving measures are also being done.)
· Review adding another cost level for “eligible family children”.
Motion to raise the 2005 swim team fee to $20 per person (with the understanding that if this is a hardship for any Evendale family they can contact David Nichols) made by Wayne Mosley; seconded by Marylou Isaac. Motion Passed.
Motion to increase by $10 the resident rate for “eligible family children” for Fun In The Sun made by Mike Flavin; seconded by Michelle Gottschlich. Motion Passed.
(Cost for Fun In The Sun SunBeams will be $20 for resident children and $30 for eligible non-resident children; and for Funshines it will be $30 for resident children and $40 for eligible non-resident children.)
Old Business:
Tri-Health Report
· Department is purchasing dumbbells in the 80-90 lb. range.
· Generic sports conditioning type of program called “Explosion” is coming in May.
· Pre-season conditioning programs would be better received if they were held ½ hour before practice started and if they were held on the field or court.
· Youth Volleyball is being looked into by Kristen Maiden, Sports Program Supervisor.
· Stability Ball/BOSC program is being worked on by Tri-Health.
Fun In The Sun is looking into expanding the mini-theater program and doing something at the Pavilion this summer.
Director’s Report:
· In April, Kristen Maiden will be attending the meeting.
· Marge Candy, a resident, emailed David Nichols concerning adding hours on the weekend, and raising the age of the fitness center. Commission believes we are already open enough hours (101 during the year) and just recently added later hours on Saturday and opened on Sundays during the summer. Raising the age defeats our goal of reducing obesity rates in children.
· The Mayor has asked the Department, and Commission, to review fitness management and pool management contractors versus the department managing those operations. David Nichols contacted the Village solicitor, who has concerns about liability.
· Molly McMahon needs a letter from David Nichols to attend morning meetings. The letter needs to include meeting dates and times (start & finish).
Phi Lambda Pi Report:
· Decision under way about going to Gatlinburg or to Cedar Point.
· Sign ups are under way for Myrtle Beach.
Open Discussion:
· Recognition for Julie Nguyen is being planned. Current ideas include planting a tree at the pool, holding a party & concert, and having a proclamation day in her honor.
· In two of his last three basketball games, Jeff Albrinck watched two non-resident parents thrown out for inappropriate behavior and language. It was a good example of what we are trying to avoid by instituting the PAYS Program. He, and Commission agrees, that a recommendation should be made for all communities in the league institute the program.
· Marylou Isaac has a concern about the broken window in the Group Exercise Room. David Nichols is aware, and is working to get it fixed.
· Marylou Isaac contacted the Department of Natural Resources regarding trails and there are four that we would qualify for. David will work on getting 2005 costs for trails and be ready to submit the paperwork for 2006.
· Beth McDaniel asked for a clarification regarding Pavilion scheduling. Any program supervisor or recreation specialist can use the Pavilion as part of their event; but Patty Grist has primary responsibility for scheduling and creating new events and programs for the Pavilion.
· Mike Flavin requests the goals, and the current steps being taken to complete them be added to the agenda so Commission can review the progress on them each month.
· Molly McMahon asked about the Relay For Life. Recommendations were made to contact Betty Huffman regarding getting information out to employees; and contacting Patty Grist for Adult Services participants.
Motion to Adjourn made at 8:05pm by Jeff Albrinck; seconded by Molly McMahon. Motion passed.
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